What you need before you start
- Exporter and consignee names and addresses
- Invoice, purchase-order and shipment reference
- Package count and package type
- Carton-level contents and quantities
- Dimensions plus net and gross weight
- Total packages and total gross weight
How to use this template
Copy the fields below into your spreadsheet or document. Use one row per carton or pallet, number every physical package and attach the final signed version to the shipment file.
Describe contents clearly
Use recognisable product names, models and quantities. Avoid vague terms such as “parts”, “samples” or “general goods”. The description should align with the invoice while the packing list adds package-level detail.
Run three reconciliation checks
Package count must match the airway bill or booking; total quantities must match the invoice; and total gross weight should match what is tendered to the carrier, allowing only normal scale tolerance.
Add handling information where useful
For fragile, temperature-sensitive, battery-containing or dangerous goods, the packing list does not replace regulated declarations. Add handling references and obtain carrier approval separately.
Copyable packing-list fields
| Header | Exporter | Consignee | Invoice no. | PO no. | Date | Destination |
|---|---|
| Package row | Package no. | Type | Product | SKU | Quantity | Dimensions (cm) | Net kg | Gross kg |
| Totals | Total packages | Total units | Total net kg | Total gross kg |
| Declaration | Prepared by | Contact | Signature/stamp where required |